2017 Tasks for Celebration of Clay

 

Here is a list of the tasks/jobs to stage the Celebration of Clay, 2017 at Abiquiu Inn. There are 24 jobs with about 60 people doing those jobs. We need each participant to volunteer for about two jobs. If you click on the down chevron, you will see a description of what is involved in the task, the number of people needed, what dates the task needs to be performed, and the location and conditions for performing the task. You sign up for these tasks here.

 

1. *Serve on Show Committee

Call volunteers to explain duties, arrange timing, and follow-up to confirm performance of tasks.  Make sure everything is done, do jobs not anticipated.  Telephone meetings with other committee members.

Number needed:  2
Please commit by May 1, 2017
Perform date:  5/1-8/30
Perform location and conditions:  Home, long-distance telephone, email, internet sharing

2. Prepare and post images and artist statements on celebrationofclay.com

Use photo editing tools to prepare digital images sent by participants, post images and text on WordPress website. Training and directions from website manager.

Number needed:  2
Perform date:  6/8-6/30/17
Perform location and conditions:  Home, good internet connection and large monitor.  Ability to type, use internet software.

3. *Coordinate distribution of publicity for exhibit

Determine publicity outlets, newspapers, radio stations in Abiquiu, Santa Fe, Albuquerque and other places where member participants reside.  Get contact information. Coordinate with people who are contacting these sources.   Start with NMPCA list and expand.

Number needed:  2
Perform date:  5/1-7/1/17
Perform location and conditions:  Home, telephone, internet

4. *Prepare press release article and flyer

Compose a press release including a unique story about the show and format for sending to publicity sources, including images of work.  Arrange for printing.

Please commit by May 5, 2017
Number needed:  2
Perform date:  5/5/17-6/25/17
Perform location and conditions:  Home, computer on internet, writing skills, document composition

5. *Distribute and follow up on press release article

Send press release and images to publicity sources.  Call sources subsequently and arrange for interviews, articles, postings.

Number needed: 2
Perform Date:  5/1-7/1
Perform location and conditions:   Home, email, telephone, may involve personal visit to publicity sources

6. Post publicity announcements for exhibit

Enter publicity announcements of show in free postings online

Number needed: 2
Perform Date:  6/5-6/25
Perform location and conditions:   home, internet, telephone

7. Transport artwork from Santa Fe collection point to gallery

Pick up artwork at Albuquerque collection point, transport to Gallery, carry into gallery. May also transport pedestals.

Number needed: 2
Perform Date: 6/27
Perform location and conditions: Albuquerque collection point and Gallery Arriba at Abiquiu Inn. Need truck or van.

8. Transport artwork from Albuquerque collection pts. to gallery

Pick up artwork at Albuquerque collection points, transport to Gallery, carry into gallery. May also transport pedestals.

Number needed: 2
Perform Date: 6/27
Perform location and conditions: Albuquerque collection point and Gallery Arriba at Abiquiu Inn. Need truck or van.

9. Transport pedestals

Transport pedestals from donor or collection point to gallery. 

Number needed: 3
Perform Date:  6/26
Perform location and conditions:   Participant homes to Gallery Arriba, Abiquiu.  Need truck or van


10. Carry work/pedestals up stairs

Access to gallery is solely through steep stairs.  Need people with strong backs and arms to carry work and haul pedestals up the stairs

Number needed: 2
Perform Date:  6/26- Perform Date:  6/28
Perform location and conditions:   Gallery Arriba, Abiquiu Inn, need strong arms and back.

11. Paint Pedestals

Apply paint to pedestals to insure clean, consistent look.

Number needed: 3
Perform Date: 6/27
Perform location and conditions: Abiquiu Inn

12. Check in artwork at the gallery

Receive boxes of work. Check against printed inventory and note differences. Make sure work is in acceptable condition.

Number needed: 2
Perform Date: 6/28
Perform location and conditions: Abiquiu Inn

13. Assist with exhibit installation at the gallery.

Carry boxes, unpack work carefully, move pedestals, arrange pedestals and work. Lighting??

Number needed: 3
Perform Date: 6/28
Perform location and conditions: Abiquiu Inn

14. Coordinate Receptions food

Contact people bringing food, determine what items will be served, insure people serve and cleanup. Two receptions, 7/1/17 and 8/4/17

Number needed: 1
Perform Date: 6/20 - 8/4
Perform location and conditions: Home and possibly Abiquiu Inn

15. Provide reception #1 food

Purchase or make and deliver or send food for reception. Work with reception coordinator to determine what item(s) to bring.

Number needed: 3
Perform Date: 7/1
Perform location and conditions: Home and arrange delivery to Abiquiu

16. Serve/cleanup at reception #1

Arrange food, replace food as eaten, clean-up area after reception

Number needed: 2
Perform Date: 7/1
Perform location and conditions: Abiquiu Inn

17. Provide reception #2 food

Purchase or make and deliver or send food for reception. Work with reception coordinator to determine what item(s) to bring.

Number needed: 3
Perform Date: 8/4
Perform location and conditions: Home and arrange delivery to Abiquiu

18. Serve/cleanup at reception #2

Arrange food, replace food as eaten, clean-up area after reception

Number needed: 2
Perform Date:  8/4
Perform location and conditions:   Abiquiu Inn

19. *Write article/review for Slip Trail or other publication

Write an article of interest after the opening to review the show for the Slip Trail. Incorporate pictures. Contact webmaster to publish on thesliptrail.com

Number needed: 2
Perform Date: 7/2
Perform location and conditions: Home, good internet connection, writing skills.


20. Count People’s Choice votes and determine award

Take manual votes (opening and at gallery) and on-line votes, count by entry and determine People’s Choice winner. Work with another person. Contact webmaster and enews to publish.

Number needed: 2
Perform Date: 8/27
Perform location and conditions: Home. Organizational skills. Minor math skills. Ability to use spreadsheet.

21. Dismantle show and cleanup

Repack artwork, check paperwork, determine sales, dismantle exhibit, clean gallery, load work and pedestals into return transport.

Number needed: 4
Perform Date: 8/28
Perform location and conditions: Abiquiu Inn. Ability to carry and pack work, carry boxes and move pedestals.

22. Carry work/pedestals down stairs

Access to gallery is solely through steep stairs. Need people with strong backs and arms to carry work and haul pedestals down the stairs

Number needed: 2
Perform Date: 8/28
Perform location and conditions: Gallery Arriba, Abiquiu Inn, need strong arms and back

23. Transport artwork from gallery back to distribution points

Provide truck or van and drive from Abiquiu Inn, pick up artwork and pedestals, transport to Santa Fe or Albuquerque collection point.

Number needed: 3
Perform Date: 8/28
Perform location and conditions: Abiquiu Inn and distribution point. Need truck or van.

24. Transport pedestals back

Transport pedestals gallery to donor or collection point.

Number needed: 3
Perform Date: 8/28
Perform location and conditions: Gallery Arriba, Abiquiu to participant homes or collection point

Thank you for taking the time to review these tasks. Now, go here to sign up for the task(s) of your choice.

When you have your entries(s) ready, you can register entries here.